How to Host a Huddle Meeting: Step-by-Step

Hosting a meeting on Huddle.Team is straightforward once you know the flow. Here is the step-by-step, whether you use the desktop app, the mobile app, or the browser-based Web Viewer.

1. Invite Participants

Log in to your account and find your meeting credentials (dial-in number, access code, online meeting link, and online meeting ID) on the Account Info page. You can invite several ways:

• Click Invite below your meeting credentials and copy the meeting details to distribute yourself.
• Invite by email directly from the meeting invite screen.
• Use the Google Calendar integration to add meeting details to a calendar event.
• Outlook users can install the plug-in and click Add Huddle.Team to auto-insert credentials into an appointment.

2. Start the Meeting

Launch the Huddle desktop app (or log in and go to Meeting Wall → Host Online Meeting). Click Host, sign in with your email and password, then join the audio portion:

• Phone: call the dial-in number and enter the access code, or
• Mic & Speakers: connect through VoIP right from the app.

3. Add Video and Screen Sharing

Turn on your camera for HD video with Active Speaker or Gallery view. Click Share to share one or multiple screens, and use the drawing tools to annotate as you present. Participants can also draw on the shared screen, which makes it feel like a real whiteboard session.

4. Record the Meeting

Recording captures the meeting to the cloud so you can replay it and use keyword search later. Start recording from the meeting dashboard when you are ready. Recorded meetings become referenceable assets — useful for standups, client calls, and training.

5. End and Follow Up

When finished, click Leave. Recordings and meeting summaries are available in your account afterward. For chat between meetings, use team chat, or call a teammate on their virtual phone for a quick follow-up.

Hosting From a Chromebook

Chromebook users can host using Web Viewer in Chrome — full host functionality (VoIP audio, video, screen sharing, chat) without installing anything. This is a small but real differentiator for schools and other Chromebook-heavy organizations.

Tips for Smooth Meetings

• Test your mic and camera a few minutes before you invite anyone in.
• Share the dial-in number as a backup for participants whose audio fails.
• If you want a no-code experience, enable One Number so guests dial in without an access code.

Managing a Larger Meeting

For larger calls, use the One Number feature so guests dial in without an access code, and rely on the 1,000-participant capacity to avoid capacity anxiety. Announce the recording early so everyone knows they are being captured, and use the reporting feature afterward to see who attended and for how long. For international participants, direct them to their local dial-in number to keep costs down.

Recovering From Audio Problems

If a participant cannot hear, the fastest fix is to switch them from VoIP to the phone dial-in. If your own audio drops, leave and rejoin the audio portion — this resolves most transient issues. Keep the dial-in number handy for every meeting, because it is the reliable fallback when browser audio misbehaves.